Trent Valley Archives
567 Carnegie Avenue, Peterborough Ontario K9L 1N1
Peterborough ON K9L 1N1

Scope and Contents

Fonds 743 
Peterborough Lawn Bowling Club

Creator:			Peterborough Lawn Bowling Club

Dates of Material		1920-2018

Physical description	9 cu. Ft..

Repository		Trent Valley Archives

Reference Number	Fonds # 743

Scope and content: 	

Papers of the Peterborough Lawn Bowling Club including minutes, financial ledgers, financial reports, publicity reports, photographs, membership files, roster books, commemorative pins and other records.

Membership and shareholder records include registers and index cards and an index to both registers. This permits a quick understanding of the names of those belonging to the club. Women were buying shares in the earliest years, yet explicit permission to use the greens was made in 1949; this issue needs exploration.

	The financial reports are quite detailed and there are annual summaries between 1930 and 2010.

The records of the social and publicity committees was more systematic after 1980, and the various event coverages include photographs, press releases, and administrative detail. 

It would be worth while to gather news paper reports from 1901 to 1929 in order to fill the gaps in the pre-incorporation history of the club. These could include organizational details as well as the results of lawn bowling tournaments and tennis matches. 

Access conditions:   	access for research 

Finding Aids:   		none except this report

Accruals:		none expected 

Custodial history 

The papers were accumulated by the club and kept in their library. The files were donated to the Trent Valley Archives in August and were picked up by Elwood Jones, assisted by Steve Russell. The preliminary sort and appraisal was done by Elwood Jones, and the required boxes were acquired. Erin Rexe organized the papers, prepared the scope and contents and created the list of items. The papers were kept in their original order except that the papers in commercial binders were transferred to archival files, occasionally creating two or three files for one binder, but always keeping the order that was established. Several of the oldest items required conservation attention due to water damage and mildew from prior storage some dating from  the flood of 2004, but many of the items remain in good to excellent condition.  For some years the club also had courts tied to the bowling greens. 
	The first donation was made in 2018, and additional donations, through Steve Russell, were received in 	2020.

Biographical sketch of creator

The Peterborough Lawn Bowling Club has a long history in the City of Peterborough. On  April 30, 190l, seven rinks were established on the lot at the north east corner of Simcoe and Aylmer Streets, 150'x140'. There were  94 bowlers in the first season, paying the annual fee of $2. By mid-June, the grounds were ready for play. After the site was sold for building the YWCA, the Lawn Bowling Club moved to the south west corner or Brock and Aylmer. The new bowling greens and tennis courts at Brock and Aylmer were on a lot 220' x 100', with the frame club house facing Bethune Street. The club remained here until 1929. This is now the site of Fleming Park. 
	
   	 The Club purchased from David Hatton the site of the present Club, between McDonnel and Walnut Streets, in two parcels. The first parcel being 300 x 200 was purchased in the fall of 1928. The surveyors, Smith and Smith, charged $16 for the survey completed by 22 May 1929. The new Clubhouse cost $10,000 and the original mortgage was for $7,900 from the Woodmen of the World. The new Clubhouse opened on May 6, 1930. After the second purchase, there were three superb greens of eight rinks each. Formerly, tennis and shuffleboard courts were on green one, used after 2000 by the Kawartha Croquet Club. 
 		
 “The Peterborough Lawn Bowling Club Limited” was incorporated, dated 13 December 1928, with authority to issue shares of common stock. The first share was sold  23 January 1929 to J.H. Sedgewick, who was also the first President. Women were permitted to play by the late 1940's, but only in the daytime as the gentlemen had the greens in the evening.

    	The beautiful 1 3/4 storey brick building featured a large reception room with brick fireplace, beveled glass French doors, hardwood floors, walnut wainscot, beamed ceiling, decorative cornice, a built-in trophy case, and kitchen facilities. The verandah on the south side overlooked the greens.  In 2009 this building was purchased by the Peterborough Rugby Club and moved to Nicholls Oval.

In 2010, the new clubhouse was constructed in partnership with seniors groups.  In addition to lawn bowling activities such as darts, shuffleboard, bid euchre, bridge and indoor carpet bowling are offered year-round.

Related fonds 
	
	Peterborough Golf and Country Club, fonds 8
	Peterborough Examiner, fonds 340.

File Listings
		
Series A	Minutes, 1929 - 2006, 1 cu ft.

		Volume 1			
		1.	Minutes of Board of Directors, 1929 - 1967

		Volume 2
		2. 	Minutes of Executive Meeting, 1955 - 1968
		3.	Director Minutes, 1971 - 1981, and Annual Meetings, 1950/1961/1969 - 1980
			1. Minutes of the Board 1969 - 1971
			2. Minutes of Annual Meetings 1950 - 1980 (some gaps)
			3. Minutes of the Board 1971 - 1982

		4.	Minutes of Shareholders, 1982 - 1993
		5. 	Minutes, 2004 - 2006 
			1. Board minutes, 2005 - 2006
			2. Correspondence, 2005 - 2006
			3. Annual meetings, 2004 - 2006
			4. Special Meetings, 2004 - 2006

		6.	Minutes and Financial Statements, 2005 - 2006

		7.	Provincial Lawn Bowling Association of Ontario affiliation certificates, 1986 and 1988 

Series B	Financial Records, 1932 - 1966, 2 cu ft.

		Volume 3
		1.	Financial ledger, 1932 - 1937
		2.	Financial ledger, 1938 - 1943
		
		Volume 4
		3.	Financial ledger, 1944 - 1950
		4. 	Financial ledger, 1951 - 1961
		5. 	Financial ledger, 1962 - 1966

Series C		Social, Events, and Publicity Committee Reports, 1980 - 2010, 1.5 cu ft.

		Volume 5
		1.	Minutes 1980 - 1985 and Copy of Lease, Sub-Lease and Addendum 		
2.	Social Committee Report, 1986 - 2001. The Social Committee looks after the tournaments and events hosted by the Lawn Bowling Club.
			1. Social Committee Report, 1986 - 1999
			2. Social Committee Reports, 2000 - 2001
			3. Social Committee Reports, 2002
		3. 	Publicity, 2001 - 2003 (four folders)
		4. 	75th Anniversary of the PLBC book
		5. 	Publicity, 2004 
		6. 	History on the Greens book, 2005

		Volume 6
		7. 	Publicity, Sponsors, and Tournaments, 2005
		8.	Publicity, Sponsors and Tournaments,  2006 (two folders)
		9.	Publicity, Sponsors, and Tournaments, 2007 (five folders)
			
		Volume 7
		10. 	Publicity, Sponsors, and Tournaments, 2008
		11.	Publicity, 2007- 2009
			1. 2007
			2. 2008
			3. 2009
		12. 	Publicity, Sponsors, and Tournaments, 2009
		13. 	Publicity, Sponsors, and Tournaments, 2010
		14. 	Kaye Funeral Home Tournament photo book, 2010
		15.	Lawn Bowl Activities 
			1. Photo after tournament 
			2. Ray Turnbull and the history of the PLBC 1901
			3. Lawn Bowling 1911
			4. Achievement Award 2007 
			5. Letterhead
			6. Joyce Haywood’s lawn bowling enamel pins (in outsize box volume 3)
			7. Isadore Black Tournament 2006, 60th Anniversary, collection of prints, some labelled
			8. Panoramic Photo Prints, 2000 - 2001
			9. Winter Tours for Lawn Bowlers a Letter from Frank J. Meads
			10. Emails 2010
			11. Lawn Bowls Poster
			12. Newbies Lawn Bowl Poster by M. Cosyn
13. Congratulations from the Premier presented for wall mounting, 1989 (in outsize box)
14. Mounted and framed photo, some water damage on the mount, Dorothy Barnes and Nina Hepburn, active members since 1927 and 1937 (in outsize box volume 3)	

Series D	Shareholders and Membership, 1929 - 2004, 2 cu ft.

		Volume 8
		1.	Shareholder Ledger and Journal, 1929 - 1967

			a. Shareholder Ledger, and external index, 1929-1967
Water stressed. The share transactions, both by purchase and transfer,  are recorded by name, but the folio number refers to the Journal page which has  more financial detail. 

			b. Journal, 1929-1937, with external index
The Journal has entries for every member, whose transactions are chronological. It also has pages devoted to revenue and expenses for club activities. 
 
		Volume 9
		2.	Share receipt ledgers 

			Four books numbered 3, 4, 5, 6, containing receipts for shares from 1970 - 1983.
			One share returned in book 3, one share returned in book 4. 
								
		Volume 10
		3. 	Annual Membership Rosters, 1961 - 2002, 2004

a. A yearly collection of information relevant to members, including playing times, tournament schedules, member contact information, player availability, and league information. 

b. Several items including an Official’s Handbook from Lawn Bowls Canada 1993 (5), and International Laws of the game 1984, Improved Lawn Bowling Etiquette and Practical Points, Ontario Lawn Bowls 1989 and 1993 Annual which includes membership across the province. 

c. Three items added in 2020: Improved Lawn Bowling; The Green, page excerpted from Joint Laws of the Game; “Coaching” listing dos and donts and practical points. Physically added to Volume 13.

		Volume 11
		4.	Member cards		
			a. Card drawer, gray box,  membership for bowling and tennis, 1930 - 1931.	|

		Volume 12
			b. Card drawer, black box, shareholder cards, 1929 - 1940.

		
Series E	2020-2021 Accrual
	
Volume 13
	1	Promotional, 1983, 1999, 2002, song sheet, nd
	2	Certificates 1988-2001
	3	Bylaws, Policies, Procedures
	4	Canadian Mixed Pairs 2013
	5	Canadian Mixed Pairs 2012
	6 	Canadian Seniors Trebles 2013
	7	Decals, c. 2012
	8	Canadian Championships Mixed Pairs Scores 2013
	9	Junior Program 2004-2010
	10	Junior Program 2004-2010
	11	PLBC Policy Manual 2000
	12	Organization and Procedures Guide 2016
	13	National Team 2012
	14	Meetings 2002-2004

Volume 14	

		1	Executive 2002-2003
		2	Year End Repors 2007
		3	Ontario Lawn Bowls Association
		4	PLBC Bylaw and Policty 2002
		5	PLBC Bylaws
		6	PLBC
		7	Doug Gilpin’s Reports, 2007
		8	Club sponsorships 2011-2013
		9	Doors Open 2011
		10	Membership 2011-2012
		11	Tournaments 2011
		12	Tournaments 2011
		13	Tournaments 2012
		14	Tournaments 2011

Volume 15	PLBC 2010-2013
		
		1	Publicity 2012
		2	Publicity 2013
		3	Tournaments 2013
		4	Tournaments 2013
		5	President Agreements 2010-2011
		6	President Digital
		7-11	President 2013-2017

Volume 16	PLBC 2011-2018

		1	Minutes 2018
		2	Joint Board Minutes 2018
		3	Minutes 2019
		4	Joint Board Minutes 2019
		5	Joint Board Minutes 2014-2015
		6	Board minutes 2014
		7	Minutes 2015
		8	MSAC Financial statements 2017
		9	Joint minutes 2016
		10	Green notes 2016
		11	Joint minutes 2017
		12	Trillium finances 2011
		13	Trillium application 2011
		14	Financial statement 2019

Volume 17	PLBC 2013-2019
	
		1	PLBC 2013
		2	PLBC 2014
		3	PLBC Board 2014
		4	PLBC AGM 2014
		5	PLBC Finances 2014-2016
		6	PLBC 2015
		7	PLBC Directors 
		8	PlBC Treasurer 2015
		9	Campbellford LBC Groundsheet Study 2015
		10	PLBC 2016
		11	PLBC Board 2016
		12	PLBC AGM 2016
		13	PLBC 2017
		14	PLBC Board 2017
		15	Joint Committee 2017
		16	PLBC Advertisers 2017
		17	PLBC Exercises 2017
		18	Canadian Senior Triples 2017
		19	PLBC AGM 2018
		20	Joint Committee 2019
		21	OLBA 2019
		22	Trillium 2014-2016

Volume 18		Financial 1985-2017; New Building 2006-2011; Ladies 1924

		1	Ladies Peterborough Lawn Bowling Club 1924 notebook
		2	Financial 2009-2012
		3	Tournaments 2013
		4	Bylaws 2012
		5	Accounting book 2004-2007
		6	Financial 2006-2007
		7	Canadian Trebles Championship 2013
		8	Banking 2004-2005
		9	Financial 1985-2001
		10	Financial 2003-2005
		11	Financial 2003-2004
		12	Older Adult Recreation, Leisure and Facilities Study 2019
		13	Visitors 2003-2010
		14	Financial 2010-2013
		15	Financial 2013-2017
		16	New Building 2010
		17	New Building 2010
		18	New Building 2011
		19	New Building, meetings with City
		20	PLBC WMSC Joint Meetings 2006-2007
		21	New Building 2006-2009
		22 	New Building 2006-2011

Volume 19
	
		1	New Building, 2006-2010
		2	Income Tax Returns, 2006-2009
		3	New Facility correspondence
		4	Rugby Club
		5	Pinchin Environmental Report 
		6	Regional Infrastructure Canada
		7	Legal Joel Moldaver
		8	Funding Agreement 2010
		9	Charters, Deeds, Leases
		10	Legal documents
		11	Legal documents
		12	Site Plan Agreement 2010-2011
		13	PLBC Member Books 2010-2019
		14	OLBA 2010-2012
		15	Promotion 2012-2013
		16	OLBA CD Go Lawn Bowl!
		17	Basics of Lawn Bowling DVD
		18	Black Memorial Tournament August 16, 2000 vhs
		19	President’s Trophy Ed Richardson Game 1 vhs
		20	President’s Trophy 2000 Turnbull v Tennnt 2 vhs
		21	President’s Trophy 2000 Curtis vs Jewell vhs